ABLE^TM

Advanced Bindery Library Exchange

Reference Guide

Volume 7

Bindery Control Services

Version 6.6.1

June 9, 2003

ABLEä Ventures, LLC

Copyright by ABLEä Ventures, LLC

This reference guide is copyrighted and all rights are reserved. This document may not, in whole or in part, be copied, photocopied, reproduced translated, reduced to any electronic medium or machine readable form without prior consent, in writing, from the ABLEä Ventures, LLC.

The information in this document is subject to change without notice. The ABLEä Ventures, LLC assumes no responsibility for errors that may appear in this document.

For more information visit the ABLEä web site: http://www.programmingconcepts.com/able/

Or contact,

ABLEä Ventures, LLC

c/o Paul Parisi

ACME Bookbinding

100 Cambridge Street

Charlestown, MA 02129

(800) 242-1821

For technical support contact:

Programming Concepts, Inc.

web site: http://www.programmingconcepts.com/able/

e-mail: able_support@programmingconcepts.com

telephone: 631-563-3800 x230

fax: 631-563-3898

ABLEä Ventures, LLC

Acme Bookbinding

Information Conservation, Inc.

Kater-Crafts Bookbinders

Lehmann Bookbinding

Mekatronics Inc.

National Library Binding of Georgia

Ocker & Trapp Library Bindery Inc.

Programming Concepts, Inc.

ABLEä is a trademark of Mekatronics, Inc. / Bendror International Inc. 1987-2001

Table of Contents

1. Introduction. 6

1.1 Bindery Control Services. 6

1.2 Bindery Control Services Configuration.. 6

1.3 Logical File Hierarchy. 7

1.4 Physical File Structure. 9

2. Using ABLEä Control Services. 12

2.1 Logging in.. 12

2.2 Account Service. 12

2.3 Bindery Parameters. 13

2.4 Lot Transfer. 13

2.4.1 Downloading and Uploading Lot Information. 15

2.5 Change Password.. 16

Release Notes

V6.0 Preliminary release for review.

V6.01 Changes for ABLEä release 6.01.

V6.02 Changes for ABLEä release 6.02.

V6.1 Final version for 6.1 release.

V6.11 Added section 3.4 for updating Library Web database.

V6.4 Changed copyright.

Volumes

The ABLEä Reference Guide is comprised of multiple volumes. The collection of volumes describes the functional and operational characteristics of ABLEä. The volumes are:

Volume	Reference Guide	File Name
1	Introduction	r6-intro.htm
2	Library User	r6-library-user.htm
3	User Interface	r6-user.htm
4	Title Composition	r6-title.htm
5	Text Fit Style Guide	R6-style.htm
6	Reports	r6-report.htm
7	Bindery Control Services	r6-control.doc
9	File Maintenance	r6-maint.htm
10	Bindery Transfer	r6-transfer.htm
12	Embosser Control	R6-emboss.htm
13	Help	r6-help.htm
15	Billing Statistics	r6-bill.htm
16	Preventive Maintenance	r6-pm.htm
19	System 3 Services	R6-s3.htm
20	Library Installation	r6-linstall.htm
21	Bindery Installation	r6-binstall.htm
22	EZ-Cut	r6-ezcut.htm
23	FTP	r6-ftp.htm
24	A-Link	r6-alink.htm
25	Z-Link	r6-zlink.htm
27	File Import Service	r6-file-import.htm

1. Introduction

The Bindery Control Services provides the following Bindery services:

Library/Bindery Database Maintenance

FTP Lot Transfer

The primary objectives of the Bindery Control Services are to,

· Maintain common files shared among libraries

· Add new/existing accounts to the Library Web Server.

· FTP lots to/from Library Web Server.

The Bindery Control Services are ABLEä Bindery services. The Bindery Control Services are run on ABLEä Bindery workstations that are designated as Bindery Control Workstations. As with other ABLEä Bindery workstation, any workstation may run these services.

1.1 Bindery Control Services

The Bindery Control Services not provided by other ABLEä Bindery programs are provided by the Bindery Control Services program. This program is invoked from the Bindery version of the Title Composition Windows Menu.

· File Maintenance Refer to the File Maintenance Reference Guide

· Bindery Transfer Control See Lot Transfer

FTP Transfer List View pending FTP information from Libraries.

Copy FTP files Copy FTP files to/from Diskette (Phase 2 Only).

· Account Services

Map Accounts to Library ID.

1.2 Bindery Control Services Configuration

There may be multiple Bindery Control Workstations (BCW) at the bindery. Since all file maintenance and bindery transfer information to / from libraries is handled at a BCW, multiple BCW’s may be required depending on the workload.

The configuration at the bindery is diagrammed in Figure 1.

Figure 1 - Bindery Architecture Overview

1.3 Logical File Hierarchy

The ABLEä Bindery logical file hierarchy is as follows:

Figure 2 - Bindery File Hierarchy

The ABLEä Library logical file hierarchy is a subset of the Binder file hierarchy,

Figure 3 - Library File Hierarchy

1.4 Physical File Structure

The ABLEä Bindery system is comprised of the following databases,

Database	Component with Database
*Bindery Database*	Bindery Server
*Library Databases*	Library Web Servers

The Bindery Server has a complete database (collection of files), including all Accounts and Title files, the same as prior versions of ABLEä. The Library Web Servers each support one or more customers (Libraries) each with possibly multiple Accounts. There are two databases in order to isolate the libraries access from the bindery access for both security and performance considerations.

The Library Web Servers utilize,

· Common set of files that are bindery defined, and

· Account specific files such as a Title database, Formats, etc...

The files associated with the Bindery Server are listed in Table 1. The scope of the files are also indicated,

Definitions

Global	Common for all Accounts
Per Account	Specific files for each Account

Table 1 - Bindery Server Files

Table	Scope
Formats	Global
Accounts	Global
Titles	Per Account
History (Extended) Database	Global
Binder Contracts	Global
Cost	Global
Bill	Global
Category	Global
Class	Global
Exclusion (Text)	Global
Call Exclusion	Global
Leaf Attachment	Global
Extras/Specials	Global
Foil	Global
Cover	Global
Department	Global
Height Tables	Global
Limit Tables	Global
Binder Global Fonts	Global
Bindery System Parameters	Global
Cloth and Endpaper Tables (Bindery Only)	Global
Font Tables	Global
Catalog System Mapping Table	Global
Lot / Job	Global
Workstation Setup: System	Global
Bindery User Authorization	Global
Embosser Specific Tables (S2, S3, GEM)	Global

Files on a Library Web Servers are listed in Table 2. Multiple Library Web Servers may be configured. A Library consists of one or more associated Accounts as would be currently supported by ABLEä Library. Common files are in a separate folder.

Table 2 - Library Web Server Files

Folder	File	Scope
*Common Files*	Account to Library Mapping	For All Libraries
	Accounts
	Binder Contracts*
	Cost
	Bill
	Foil
	Cover
	Department
	Height Tables
	Limit Tables
	Font Tables
	Binder Global Fonts

*Per Library*	Titles	One per Library Account
	History (Extended)	For Library Accounts
	Lot / Job	For Library Accounts
	Catalog System Mapping	For Library Accounts
	User Setup: System	For Library Accounts
	User Authorization	For Library Accounts
	Formats	For Library Accounts
	Z-Link Tables	For Library Accounts
	Category
	Class
	Exclusion (Text)
	Call Exclusion
	Leaf Attachment
	Extras/Specials

*Java Applets*	Java Application Files	For all Libraries

*Servers*	Database Server	For all Libraries
	Report Server	For all Libraries

*ABLEä Documents***	HTML files	For all Libraries

* Only binder Contracts associated with a valid library Account can be viewed.

2. Using ABLEä Control Services

The ABLEä Control Services applet is used to maintain a Library Web Server. The steps outlined below must be done prior to customer access to their data. The Control Services applet can be run from any PC with Internet Explorer version 4.x or higher. This PC must have access to the Library Web Server(s).

2.1 Logging in

Log in to the Control Services using the Administrator account. This is the only valid user with access to the Control Services. The installed User Id and Password are,

User Id administrator

Password able_admin

Note: You should immediately change the password. Refer to the Change Password section below.

2.2 Account Service

Each account is mapped to a unique Library ID to ensure access to only data specific to the library. Each account must be mapped to a Library ID using the before access is granted to any data. The mapping file has the following fields:

Account ID

Account Id Valid Account for this Library

Library ID

Unique Id for this library One or more accounts are mapped to this Library

The Account Service window is shown below. The first column in the table lists all the accounts from the master Account file. The second column lists the associated Library Id.

To assign a Library Id to an account, do the following:

Select the row in the table and click Map. Multiple accounts can be mapped to a single Library ID by selecting each row, with the Ctrl key.
Click Map…
Enter the Library ID for the account(s) and click Ok.

4. When an account(s) is mapped to a Library ID, a new folder is created in the DATA directory. The name is folder is the same as the Library ID (with spaces replaced with underscores).

Repeat steps 1 - 4 for all accounts being accessed on the Web Server.

New accounts can be created by clicking on the Account Maintenance button. Each created account must be mapped to a Library ID by following steps 1 - 3 above.

Note: At the time the new account is created, the following bindery parameters will be inserted as well into this new account. Those bindery parameters are: leaf, extras specials, call/text exclusions, category and finally class. The data used to initialized the new account are taken from the last added account.

2.3 Bindery Parameters

The Bindery Parameters service provides a way to maintain shared data among all libraries. The following parameters can be modified:

· Class

· Category

· Department

· Foil Color

· Cover Color

· Text Exclusions

· Call Exclusions

· Extras/Specials

See the File Maintenance Reference Guide for more information.

2.4 Lot Transfer

The processing of Binder Lot Information at the bindery requires the following processes:

FTP Transfer List View pending FTP information from Libraries.

Copy FTP files Copy FTP files to/from Diskette (Phase 2 Only).

Produce / Restore Refer to the Bindery Transfer Reference Guide

2.4.1 Downloading and Uploading Lot Information

The FTP Transfer List lists all accounts having lot information ready for transfer to the bindery. To copy lots to diskette, do the following:

1. Specify the host name, login name, and password to access the Ftp Server on the Library Web Server.

2. Select one account at a time from the list to copy to diskette.

3. Select “Download lots”. Check of “Clear Disk” if the diskette should be erased before copying files.

4. Click the Transfer button. All lot files for the account selected will be transferred to diskette.[1]

5. The diskette can now be used to Restore into ABLEä Bindery 5.x.

Lots produced in ABLEä Bindery 5.x are returned to the Library by Uploading lot information onto the Library Web Server. To upload lot information, do the following:

1. Specify the host name, login name, and password to access the Ftp Server on the Library Web Server.

2. Insert the diskette into the A:\ drive that contains the produced lots at the Bindery.

3. Click the “Refresh” button to get a list of accounts on the disk.

4. Select “Upload lots”. Click the Transfer button to upload all lots on the diskette onto the Library Web Server.

5. Once complete, the Library can restore their lots.

2.5 Change Password

The “Change Password” service is used to change the Administrator password. To change the password, do the following:

1. Enter the new password in the “Password” field.

2. Re-enter the new password in the “Verify Password” field. Note: passwords can be up to 32 characters in length and are case sensitive.

[1] Lots can not span multiple diskettes. Make sure enough disk spaces is available before downloading.