ABLETM

 

Advanced Bindery Library Exchange

 

 

 

 

 

 

 

Reference Guide

 

 

 

 

 

Volume 1

 

Introduction

 

 

 

 

 

 

 

 

 

 

Version 6.6.1

June 9, 2003

     

 

 

 

 

ABLEä Ventures, LLC

 


Copyright by ABLEä Ventures, LLC

 

This reference guide is copyrighted and all rights are reserved.  This document may not, in whole or in part, be copied, photocopied, reproduced translated, reduced to any electronic medium or machine readable form without prior consent, in writing, from the ABLEä Ventures, LLC.

 

The information in this document is subject to change without notice. The ABLEä Ventures, LLC assumes no responsibility for errors that may appear in this document.

 

For more information visit the ABLEä web site:  http://www.programmingconcepts.com/able/

Or contact,

ABLEä Ventures, LLC

c/o Paul Parisi

ACME Bookbinding

100 Cambridge Street

Charlestown, MA  02129

 (800) 242-1821

 

For technical support contact:

 

Programming Concepts, Inc.

                                                                 

web site:               http://www.programmingconcepts.com/able/  

e-mail:                   able_support@programmingconcepts.com

telephone:              631-563-3800 x230

fax:                       631-563-3898

                                                                 

 

ABLEä Ventures, LLC

Acme Bookbinding

Information Conservation, Inc.

Kater-Crafts Bookbinders

Lehmann Bookbinding

Mekatronics Inc.

National Library Binding of Georgia

Ocker & Trapp Library Bindery Inc.

Programming Concepts, Inc.

 

 

 

ABLEä is a trademark of Mekatronics, Inc. / Bendror International Inc. 1987-2001


 

Table of Contents

 

1.  Introduction......................................................................................................................................... 6

2. Overview............................................................................................................................................... 7

3. Configurations..................................................................................................................................... 11

3.1  Bindery Configuration...................................................................................................................... 12

4. Library Work Flow.............................................................................................................................. 14

4.1  Title File Composition...................................................................................................................... 15

4.2  Shipping and Lot Control................................................................................................................. 16

4.3  Lot Processing - From the Bindery.................................................................................................... 16

5. Bindery Work Flow.............................................................................................................................. 17

5.1 Workflow Concepts......................................................................................................................... 17

5.2 Bindery Workflow............................................................................................................................ 18

5.3  System Organization........................................................................................................................ 21

5.4  System Customization..................................................................................................................... 21

6.  Capacities........................................................................................................................................... 22

6.1   Library Capacities.......................................................................................................................... 22

6.2   Bindery Capacities.......................................................................................................................... 22

Appendix A  -  ABLE Files....................................................................................................................... 23

Appendix B  -  Terminology and Abbreviations......................................................................................... 25

 


 

Release Notes

 

 

V6.0                  Preliminary release for review.

V6.01                Changes for ABLEä release 6.01.

V6.02                Changes for ABLEä release 6.02.

V6.4                  Changed copyright.

                        

 


 

Volumes

 

The ABLEä Reference Guide is comprised of multiple volumes.  The collection of volumes describes the functional and operational characteristics of ABLEä.  The volumes are:                     

 

 

Volume

Reference Guide

File Name

1

Introduction

r6-intro.htm

2

Library User

r6-library-user.htm

3

User Interface

r6-user.htm

4

Title Composition

r6-title.htm

5

Text Fit Style Guide

R6-style.htm

6

Reports

r6-report.htm

7

Bindery Control Services

r6-control.doc

9

File Maintenance

r6-maint.htm

10

Bindery Transfer

r6-transfer.htm

12

Embosser Control

R6-emboss.htm

13

Help

r6-help.htm

15

Billing Statistics

r6-bill.htm

16

Preventive Maintenance

r6-pm.htm

19

System 3 Services

R6-s3.htm

20

Library Installation

r6-linstall.htm

21

Bindery Installation

r6-binstall.htm

22

EZ-Cut

r6-ezcut.htm

23

FTP

r6-ftp.htm

24

A-Link

r6-alink.htm

25

Z-Link

r6-zlink.htm

27

File Import Service

r6-file-import.htm

 

 

                                                                                                                 

                                                 

 


 

1.  Introduction

 

The Advanced Bindery Library Exchange (ABLEä) has been automating the library and bindery for over 15 years. ABLEä was developed by Mekatronics, Inc.

 

ABLETM 6 is the latest generation of ABLEä. ABLEä 6 is developed by the ABLEä 6 Partnership.  The partnership consists of binders, Mekatronics, Inc. and Programming Concepts, Inc.

 

ABLETM provides cost savings, high reliability and a higher level of service than ever before available.  Advanced technology along with an innovative system design provides the library and bindery with a sophisticated tool that is both easy to use and efficient in operation.

 

ABLEä is a hardware/software product that provides both the bindery and the library with a means for communicating binding/rebinding information quickly and accurately.

 

ABLEä is comprised of two major systems: ABLETMLibrary and ABLETMBindery.  The bindery customer  (e.g. a library) uses the ABLETMLibrary system and the bindery uses the ABLETMBindery system.  The two systems may be utilized independently or as a closely associated pair of systems.  Independent operation means that ABLEä Library can be used by bindery customers independent of the system used by the binders and that ABLEä Bindery can be used by a bindery independent of the account using ABLEä Library.

 

When both the bindery customer and the bindery utilize ABLETM systems, the systems are coordinated.  This means that the same database information (e.g. titles) would be in both the ABLEä Library and ABLETMBindery systems.  Database information is exchanged, via floppy diskettes or the Internet, whenever a Lot (i.e. collection of volumes to be bound) is sent to the bindery and when the Lot is sent back to the customer.

 

ABLEä Library provides the bindery customer services for gathering and routing data describing books and periodicals that are to be processed by the bindery. ABLEä Library is equally effective when used with periodicals or books. ABLEä Bindery concentrates on eliminating redundant effort within the binding operation and on tighter control of work in progress.

 

Binders with ABLEä Bindery system are realizing savings and improvements in quality when serving libraries that utilize ABLEä Library.  There is also a significant saving when ABLEä Bindery is utilized for libraries not using ABLEä Library.

 

The Lots generated by ABLEä Library can be transferred directly into the ABLETMBindery system to completely eliminate the manual (and error-prone) steps of re-keying title data


2. Overview

 

ABLEä 6 is the second generation library binding automation system.  The first generation has been operational in hundreds of libraries and many of the major binderies for over 15 years. ABLEä 6 is a major revision bringing ABLETM into the world of the Internet.

 

The Internet is the foundation upon which ABLEä 6 is built.   The future is clear - the Internet is here to stay.  Libraries use it.  It is a free high-speed network.  It will be enhanced to be even better.  It is time to take advantage of this ubiquitous resource.

 

 

ABLEä  6 Architecture

 

ABLEä 6 configurations include:

 

             ABLEä Library                        Internet Access

                                                                Standalone PC

                                                                Standalone Networked

 

ABLEä Bindery                        Intranet Architecture

 

 

ABLEä 6 Internet Access Architecture

 

The Internet is a major architectural component in distributed system architecture for many progressive businesses.  The same will be true for the library binding industry.  All major libraries are connected and many library services can be accessed over the Internet.  Reference the New York Public Library site (http://www.nypl.org – go to Catalogs, then Leo via the Web) and Carleton University (http://www.carleton.ca – go to Carleton Community, then Library, then Cube, then WebCube).

 

This means that libraries already have the tools to access the Internet and the experience of using the Internet.  A PC with a browser (e.g. Netscape, Internet Explorer) is a common tool used to access the Internet.  Library binding personnel can use their Internet browser to access their binding information and processing programs. 

 

The library binding services are provided without any new PC’s, on-site installation, nor on-site support.  Training is also reduced since the user interface will be simpler and ABLEä reference material is available on the Internet.  E-mail is used as the primary trouble reporting mechanism.

 

 

ABLEä 6 Standalone

 

A conventional ABLETM Library standalone system is also provided.  The standalone system allows libraries without Internet Access or limited Internet Access to use ABLEä Library.  The minimum standalone version still requires a Internet Browser but the Internet is not required. 

 

The limited Internet standalone configuration allows for program Internet downloads / updates and bindery data transfer.

 

 

Architecture Overview

 

Figure 1 shows the ABLEä 6 architecture.

 

 

Figure 1  - ABLETM 6 Architecture

 

 

The library requires only a PC running a browser.  This assumes Internet access is available, as it is at all major libraries.  Nothing else is required at the library.

 

A library needs no special equipment to do library-binding preparation.  The library-binding program is at the bindery and is accessed over the Internet.  The library database is at the bindery and, therefore, easily maintained by the binder.  Each library still has its own database but it is not physically at the library.

 

A library user connects to the binder's Internet site as any other web site.  The user logs-on for security purposes.  The proper library database is automatically selected.  The Title Composition screen is then presented.  All library-binding preparation operations are accessible (e.g. create lot, add items, edit title, add title, print binding slip, etc.). 

 

Operations no longer required are diskette creation, diskette restoration, and check in/out (since the Lot is available at the bindery).  The user simply has to indicate that the Lot is closed and the work is ready to be processed for binding.   All associated problems are eliminated; e.g. cannot read diskette, lost diskette, damaged diskette, wrong Lot on diskette, etc.

 

Multiple user access from the same library is supported by having each user access the same web pages.  Special procedures or installations are not required. 

 

 


Bindery System

 

The ABLEä 6 Bindery architecture requires web hosting for libraries while supporting previous versions of ABLEä (e.g. v5.x).  Figure 2 shows an expanded view of the ABLEä 6 architecture including the bindery architecture.

 

 

 

Figure 2  - ABLEä 6 Configuration

 

 


Work Flow

 

The ABLEä 6 system is used and maintained in a dramatically different manner then ABLEä 5.x.  This section discusses the major differences.

 

At the Library

As stated earlier, the library user sees a very simple user interface.  The library requirements are:

 

·               Title composition

·               Lot processing

·               Reports

·               Logging on

·               Maintaining the user ids and passwords

 

There is no need to provide a user interface to maintain codes, fonts, and other system services.  This is now done at the Bindery.

 

Logon

User Logs on identifying the Library, User Id, and Password.  There is also a bindery logon needed for additional security.

 

Lot Processing: (similar to ABLEä 5)

The Lot is identified.

Items are composed using formats or existing titles.

The Lot is closed and ready for binding.

Binding slips are printed (either when the item is created or as a report).

 

Logoff

 

 

At the Bindery

The work required by the binder to support each library is similar to the work required for ABLEä 5, except the binder does not visit the library to do the work.  Examples of the work no longer required at the library include:

 

Library Procedures

Done at Bindery

Program updates

Installed / maintained at bindery once for all libraries

Fonts

Installed/maintained once for all libraries

Account Records

Installed/maintained once for each library

Formats

Installed/maintained once for each library

Binder / Cost Records

Installed/maintained once for each library

 

The closed library lots are “transferred” to the bindery when the lot items arrive at the bindery and are ready for processing.   The Lot transfer is within the bindery and is done by ABLEä by moving the lot between the library process and the bindery process.  This is similar to restoring the lot from the library but a lot easier since the Lot is already at the bindery.


3. Configurations

 

The ABLEä 6 library and bindery configurations satisfy the needs of the majority of libraries and binderies.  Note:   Detailed configuration information is in the Installation Reference Guide.

 

Library          Workstation:

          PC’s (Pentium II)

          Windows 95/98/NT

          Monitor supporting 1024x768

          64 Mbytes RAM (32 Mbytes minimum)

          Hard Disk

          Mouse & Keyboard & Floppy Drive

          Browser:  IE

          Internet Access

          Printer - Windows Compatible (optional)

          Bar Code Reader (optional – see note)

 

Multiple Workstation: additional PC’s with the above configuration

 

Bindery         Workstations:  same as for Library

                             Windows NT Server for the Bindery Database and Programs

                                450 MHz Pentium II PC

          Windows NT Server

          128 Mbytes RAM

          Hard Disk (4 Gbytes or more)

          Mouse & Keyboard & Floppy Drive

          Browser:  IE

          Internet Access

             Printers – Windows Compatible (optional)

Tape Backup

   Windows NT Server(s) for the Library Databases and Programs

             Same as Windows NT Server with Internet Services

                             Firewall:  PC (Pentium II) with Firewall software (or standalone firewall)

                LAN

                Internet Access (speed is dependent on library activity)

                Embossing Systems: GEM. System 2, System 3

 

                Note:  RAID disk drives are recommended for the file servers to provide improved protection from disk problems.

 

For additional configuration information consult the Installation Reference Guide, your binder or Programming Concepts, Inc.

 

Note:  Bar Code Reader

 

The ABLETM system makes use of bar codes for quickly identifying volumes on a library catalog system. 

 

 

3.1  Bindery Configuration

 

Figure 3 shows a block diagram of the ABLEä Bindery 6 System.

 

 

Figure 3  - ABLEä Bindery 6 Configuration

 

Bindery Workstations

 

The workstations provide for order entry, measuring, job control, embossing control and shipping.  The Workstation types are:

 

Order Entry

Measurement                            - optional measurement unit with additional parallel port

Embossing Control                    - optional interface to GEM, System 2 and System 3

Shipping

 

A typical installation will have one Order entry, one Measurement and one Shipping workstation per production line. (Some high speed lines may require two Order Entry workstations.)  The number of Embossing Control workstations is dependant upon the type and number of embossers in use at the bindery.

 

 


Measurement Workstation Configuration

 

The Measurement workstation is used to measure and record a volume's width, height and thickness.  The updated automatic measurement hardware (MD-16), end paper printer and optional Optical Mark Reader (OMR) are added to the workstation to create the MD-17.  The MD-17 is optional and if not available the measurements can be manually entered into the title record at the MSR workstation.                

 

Two parallel ports are required: MD-17 unit and slip printer.

 

 

General Workstation Configuration

 

The workstation printer is used for printing Binding Slips or reports.  The printer is optional and would usually be included only on the Order Entry workstations.  The printer is required to print several thousand slips per day, and should be sufficiently rugged to meet this demand.  Printers need not be local to the workstation.  Network printers may be used.

 

 

Local Area Communication Network

 

All types of Ethernet LAN wiring are supported: 10BaseT, 100BaseTX, thin wire and thick wire.  Ethernet provides a 10 Mbit or 100 Mbit channel capable of sustaining a minimum 4 Mbit data path using most protocols.  10BaseT is recommended for both library and bindery use.

 

 

Embossing Systems

 

The ABLEä Bindery 6 system is designed to support the popular embossing devices manufactured by Mekatronics and others.

 

GEM                             The GEM is supported via the ABLEä Bindery workstation.

 

System 2                       The System 2 Formatter is supported by an RS-232 serial connection to the ABLEä Bindery workstation work.  The System 2 embosser interfaces with the System 2 Formatter via floppy diskette.

 

System 3                       The System 3 embosser PC stations is interfaced directly to ABLEä Bindery workstations. Comprehensive System 3 functionality is supported.

 

 

 

 


4. Library Work Flow

 

The work flow from the library point of view is discussed in this section. The details of each of the processes can be found in the next section of this specification.

 

The work flow involves the use of the basic ABLEä Library services to perform the work required by the library.

 

The basic services provided by ABLEä Library are:

 

Title File Services                                                                                    

Add, change, and delete titles

View title

View and edit binding history data

View spine image

Change a volume's variable and format data

Add, change, delete, and use pre-defined formats

 

Lot Services                                                                                             

Open and close a Lot

Add volumes to a Lot (create items)

Delete items from a Lot

Print a UBS for an item

Re-print a UBS for an item

Create Internet or diskette files to transfer item information to a bindery

Read Internet or diskette files containing item information from a bindery

 

Report                                                                                                      

Title reports

Lot reports

Print UBS

Cost and Billing reports

Report Writer

 

File Maintenance                                                                                     

Add, delete, modify Account records (Binder only)

Add, delete, modify Bindery records (Binder only)

Add, delete, modify defaults: exclusion words, classes, categoreis, etc.

Change User Id, Password, and Access Privileges

Purge Lot, Billing, Delete Title files

 

Miscellaneous                                                                                          

             Align UBS and report forms in printer

             On-line HELP facilities and guides

             Automatic Bindery Transfer Information File to Bindery


The basic workflow is summarized as follows:

 

Scheduling Work For a Bindery                                                              

Selecting an Account (Library)

Creating a Lot for a binder

Selecting volumes for binding

Updating a title's variable data

Printing a UBS

Creating a transfer file for the Lot

 

Receiving Transfer From the Bindery                                                                 

             Reading the transfer file for the Lot

             Inspecting the items of the Lot

             Purging the Lot

 

 

4.1  Title File Composition

 

ABLEä Library gives the library the ability to store, retrieve and modify Title (RUB) data. Titles are typically created for periodical volumes, although they could be used for books or other commonly recurring items.

 

The library may create "formats" (or templates) to assist in the entry of commonly formatted items. Over 1,000 formats may be created. These formats are useful for getting the overall formatting of the title text initially correct. Final formatting of the title text is deferred until actual binding when the spine height and width are known.

 

Title data may be retrieved by Title ID (numeric), Title Text, Call Number, Private Id, Catalog System Identifier and ISSN/ISBN from the Title file;

 

Lot Items may be retrieved by Item Number, Title Text, and Call Number data from the Lot File;

 

Format Ids may be retrieved from the Format file.

 

 

Printed reports may be produced that list title data in order of any of the above retrieval keys. Reports that automatically suppress unwanted items can be produced as an option.

 

Titles are prepared for binding without retyping any of the stored information.  The variable information need only be entered (e.g. month, year, volume).  Volumes (usually books) that do not have stored Titles can also be scheduled for embossing.

 

Once selected for binding, each volume (whether stored or not) can optionally have a binding slip printed.  This slip is called the universal binding slip (UBS).

 

The UBS contains all of the information needed to emboss the title.  The UBS is inserted in the volume and accompanies the volume to the bindery.

 

 

4.2  Shipping and Lot Control

 

Before shipping, each physical volume should be checked against the UBS (if printed) or a list of items in the Lots.  The result of this process is that missing volumes can be discovered and volumes that are not assigned to the Lot can be removed.  If the UBS were generated after picking the volume off the shelf then this step would be bypassed.

 

A Bindery Transfer Information file, either Internet ready or on diskette, with Title and Lot information is also generated if the bindery uses ABLEä Bindery.  The Bindery Transfer Information file contains updated Title data and Lot information so that the bindery can update its records and track the items in a Lot through the bindery.

 

 

4.3  Lot Processing - From the Bindery

 

The Lot returned to the library from the bindery contains Lot Identification information.  If the bindery and library are ABLEä Bindery 6 with Internet Access, then no diskette is required.  The Lot information is obtained automatically during the “Restore” process. 

 

If a diskette is needed, the diskette sent to the bindery was updated at the bindery to contain the latest measurement and text placement information for each title. The diskette is inserted in the ABLEä Library computer so that this data can then be used to update the Library's permanent files.

 

 

 


5. Bindery Work Flow

 

5.1 Workflow Concepts

 

Volumes enter and leave the bindery in units of Lots.  The workflow through a bindery is in units of Jobs.  Volumes are sent for embossing a queue at a time.  The volumes in a Lot are referred to as "Lot Items". The volumes in a Job or Embosser Queue are referred to as "Job Pieces".

 

Lots, Jobs and Embosser Queues are tracked through each step of the binding process by ABLETMBindery.   Figure 4 summarizes this process.

 

 

 

   Figure 4  -  Lot, Job and Queue Relationship

 

 

 

Job tracking is similar to Lot tracking.  The steps that a Job requires within the bindery are monitored by ABLEBindery.  ABLEBindery does not enforce a strict adherence to the order of these checkpoints. Checkpoints may be bypassed or can occur in any order.  It is the responsibility of the bindery to ensure that Jobs pass through the checkpoints required.

 

5.2 Bindery Workflow

 

ABLETMBindery 6 functions can be integrated with the bindery work flow at the following points:

 

Order Entry - The process of transferring volumes to the bindery, performing preliminary inspection, and distributing incoming Lots into bindery Jobs is greatly enhanced by the addition of ABLEBindery.

 

Measuring - The process of measuring a volume, printing instructions onto an end paper, and updating the item record in the database is automated by the MD-17 and integrated into ABLE Bindery.

 

Cloth Pulling - The selecting of cover material for embossing is improved by reports that sort job/pieces into the proper embossing order automatically.

 

Embossing - The accuracy of preparing and sending title text for embossing is improved by the integration of ABLETMLibrary entered variable data, and automated by text fitting rules that format the title on the spine.

 

Shipping Bindery Transfer Information, Internet and diskette, with Lot information are produced for shipment back to the library.

 

 

 

The steps for processing a Lot/Job within a bindery are:

 

1.  Account Bindery Transfer Information

The Bindery Transfer Information (either Internet or diskette) associated with a Lot is transferred into a Hold Queue.  [ABLETM 6 will also support ABLETM 5.x diskettes.]

 

2.  Select or Create a Job

 

3.  Lot Processing and Job Distribution

The items in a new Lot are processed individually reviewed and placed into a Job.

 

4.  Collation

Collation instructions are entered. Special billing decisions (such as a change in the binding method) and collating instructions are recorded on a collating worksheet.

            

5.  Measurement

A Job is measured at an MD-17 workstation.  A Cloth Pulling Report (CPR) is automatically generated on a Server printer.  Automatic or manual text fitting can be performed.  Automatic text fitting is transparent to the operator.  It is done to make the release process faster since release does not repeat successful text fits.

 

The steps at the measurement workstation are summarized as follows:

 

Place Volume in the Measuring Device

Identify Volume

Measure Volume

Enter Collating Overrides

Print End paper

Update the database

 

6.  Release

The Job Release function is initiated from the Title Composition program. Each Piece not already text fit or has a fitting error is displayed.  The operator has the options to override text fitting or to transfer the Piece to a different job.

 

Jobs will normally have already been successfully text fit as an automatic step of the measurement process.  Only text fit anomalies need be corrected during the release process.

 

7.  Emboss Job

This process is different for each embosser type supported.  All processing is performed at a workstation. Cloth Pulling reports are automatic or manual.

 

For the System 2 Formatter (SII),

The Job is divided into work queues depending on the individual bindery requirements (e.g. font x, foil y queue).  Each queue can then be selected for downloading to the System 2 as required.

 

For the System 3,

The Job is prepared and “sent” to the System 3 Control computer (on the same LAN as ABLETM 6). 

 

For the GEM,

The Job is automatically sent to the GEM one Piece at a time.

 

8.  Items Returned to Lot

All of the pieces assigned to Jobs are also in Lots. Therefore, no processing is required to "return" the pieces to their original Lots.

 

9.  Process Completed Lots

Once a Job has been embossed, the next step is to update the bindery’s database with any changes made in the bindery, update the associated title’s binding history, generate a Bindery Transfer Information file for ABLETMBindery libraries, print Lot reports listing the completed items, and prepare billing information for the accounting department.

 

For ABLEBindery libraries the updating of the titles and history are done when the Bindery Transfer Information is produced.  But, for non-ABLE accounts, a dummy file must be produced so that the titles and history are updated.

 

The process is automatic.  The operator need only initiate the process.  Each completed Lot is determined and processed. Processing includes updating the associated titles and binding history, printing reports (Lot, Billing and Binding Slips).  Refer to the Bindery Transfer volume (Automatic Account Processing section) for a description of this process.

 

10.  Bindery Transfer Information Produced

A Bindery Transfer Information file or diskette, containing the completed Lots for the account, is produced.  This is optional and will only be performed if the account uses ABLETMLibrary.  The Lot is a candidate for being removed from the system during the purge process.

 

11. Accounting Data

The Library Statistics subsystem provides extensive billing reports for the library and bindery.  The Lot Item records are updated with the enumerated charge information.  Refer to the Billing Statistics volume for a description of the reports and processing.

 

 


5.3  System Organization

 

All ABLETMBindery 6 files are maintained and controlled by the Server.  The workstations do not contain any bindery files..

 

The ABLETMBindery 6 file structures are an extension of the ABLETMLibrary 6 files.  Additional files are required for Job control, embosser control and other bindery specific files.

 

The Job file contains identification information for the components of a Job and Job status information.  The actual data for each piece in the Job is resident in the Lot Detail File.  This allows for a single repository and a single copy of piece/item information.

 

The hierarchy of files can be configured as shown in Figure 5.

 

 

Figure 5  -  ABLEBindery Files

 

 

A summary of each ABLE file is provided in an Appendix.

 

 

5.4  System Customization

 

ABLETMLibrary is delivered with a full set of immediately usable files, but the library may wish to customize the installation.  This customization is either done by the library or by the bindery that is supporting the library.  It is recommended that the Bindery does the majority of customization for the Library.

 

The Library customization required would involve the following files: Title file, Format file, Bindery file, Library file, Code file, and Font file.

 

ABLEBindery 6 requires extensive customization which includes network configuration, font definitions, embosser queues, etc.

6.  Capacities

 

The database requirements are defined in this section.

 

 

6.1   Library Capacities

 

With ABLETMLibrary 6, the capacity of the Library system is not an issue since the Library’s database is physically at the Bindery.

 

A Title record contains information about a volume (also called a stored RUB). An Item record contains information about a volume that has been scheduled for embossing by a bindery. A Title record requires a permanently allocated unit of disk space. An Item record uses disk space only while the item is active (i.e. from the time it is placed into a Lot to the time the item is returned to the library).

 

The Binder support of Library Title Files can support the very large Title files from many different libraries.

 

The system allows a maximum of 1,000 different formats.  The formats can be created, changed and deleted by library personnel.

 

The ABLELibrary system supports more than 20 different Binders for shipping purposes.

 

The ABLELibrary system supports more than 100 different Accounts (e.g. libraries).

 

The extended history file can be configured to contain from 1,000 to 999,999 binding records.

 

 

6.2   Bindery Capacities

 

For ABLETMBindery , each 300 Mbytes of disk is capable of storing up to 100,000 items.  (Estimate 500 titles per Megabyte of disk storage..)

 

All systems are limited to a maximum of 1,000 different formats.

 

The ABLETMBindery system supports a large number of different accounts, limited only by the available disk storage capacity. Binding instructions for each account are defined in this record. These instructions include collating and special handling instructions.

 

 


Appendix A  -  ABLE Files

                                                               

ABLE maintains unique title files by account (library).  All other files are shared among a set of accounts.  For ABLELibrary, this set is limited to accounts within the same library.  For ABLEBindery, all accounts share the other files.

 

The files are:

 

Title Files

Contains the stored titles.  This data consists of permanent data (e.g. title of volume), variable data (e.g. month, year, volume), and history data (e.g. last three bindings).

 

Delete Title File (v3.2c)

Contains the titles deleted by the Library (ABLELibrary) or Bindery (ABLEBindery).  This data consists of the account, title id and date the title was deleted.

 

Lot Files

Contains information about an active Lot and a complete Title record for each item in the Lot. Access: Title Composition screen and reports.

 

Extended History File

Contains history data that no longer fits into a Title record.  Once the allocated history fields of the Title record overflow, the oldest history record is placed into the History file. When the history file becomes full the oldest record in the file is replaced by new entries.

 

Binder File

There is a record for each bindery used by the library. The information includes the bindery related data (e.g. address, contact, phone number, font translations, etc.).

 

Cost File

There is a record for each bindery used by the library. The information includes the binder's cost data (e.g. cost for each class, leaf attachment, extra/special, etc.).

 

Billing File

There is a record for each department in a Lot.  The information includes the cost of the binding for the department in the specified Lot.

 

Account (Library) File

Contains basic information about each account in the library.  The information includes statistics about items sent to binders, the Account Id code, the account address, the order in which the fields on the Title Composition screen are navigated when the cursor and tab keys are used, and other library related fields.

 

Format File

Contains individual data for each format. The records contain the default values for the composition format. Formats are used to speed the initial composition of title data by providing a template of the data fields and title text to be used. The user can define and edit these formats in the same manner as Title records.

 

Code File

The specific values that are allowed for the screen fields requiring a code are defined in this file. The codes include category, class, text fitting rules, font, foil, placement, pitch and text key exclusion word list.

 

 


Appendix B  -  Terminology and Abbreviations

 

The commonly used ABLE terms and abbreviations are defined in this section.

 

ACF

ABLETM Compatible Format is the format for transferring ABLETM files            between library and bindery. 

 

Binding Slip

Accompanies  each  volume from the Library and returned to the Library after  binding.   It is the work order sent by the library to the bindery for each Lot Item.  It is also called a Universal Binding Slip (UBS).

 

CPR

Cloth  Pulling  Report  -  report  initiated from a workstation and printed.

                  

HOLD Queue

When Lots are restored from library diskettes the Lot  Items  are  placed into the HOLD Queue.  The HOLD Queue is a special repository of Lot Items which have not been assigned to an actual Job. 

 

Item

A volume (or work) within a Lot.

 

Job

A set of volumes grouped by the bindery.  A Job may be made up of multiple Lots, partial Lots or may be exactly one complete Lot.

 

Lot

A set of volumes grouped by the Library and sent for binding.

 

MD-17

An  automatic  book   measuring   device.  It is the successor to Mekatronic's MD-16, and can be used standalone, or fully integrated  with ABLEä  Bindery.

 

MSR

Measurement  Program  -  MD17  control  and  measurement  screen executing on a workstation.

 

Piece

A volume (or work) within a Job.

 

SPR

Software Performance Report

 

System 2

System 2 embosser or System 2 Formatter  SYSTEM 2  (depending on context). 

     

UBS

Universal Binding System is a title processing and embossing system used by ACME and other binders.

 

Volume

Any separately tracked work  in  the  bindery  is called a volume.  This is independent of all binding characteristics of the volume.